COHA 2023 Neighborhood Meeting

COHA 2023 Neighborhood Meeting

December 14, 2023

Board Attendance

Homeowner Attendance

Minutes

Regular Meeting Management

Business

Board of Directors
- 2024 Officer Changes
  - President of the Board position vacated January 2024
- Additional homeowners are needed to fill committee seats
- #1 job of board is to not make the rules but enforce them
- Biggest items board encounters
  - Landscape
  - Buildings
Ongoing Issues
- Contractors, increased cost, lack of availability
- Cost of ongoing operations
  - Landscape maintenance including grass cutting- rising costs year over year
  - Snow plow- rising costs year over year
Mailboxes
- Contractor checked all mailboxes and made adjustments/warranty repairs
- HOA is NOT responsible for mailboxes that are damaged
- Warranty does not cover accidents
- Contractor information- American Mailbox Servies
  - 800-683-8310
  - abcmailbox.com
HOA Dues
- It is an ongoing challenge collecting dues
- Due invoices are sent out in May
- Several homes are delinquent with dues
- Homes are fined when delinquent
- Some homeowners present recommend raising the dues for 2024
  - Premier sub, record high value on homes
  - Aging infrastructure
  - Need more attention to maintenance (ex- gates at Century Oaks entrance are buried and starting to rust)
  - Suggestions to raise were anywhere from $750 and higher
  - Some homeowners feel dues are good at $550
  - Dues when sub first built were around $800-900

Capital Analysis
- John Fitzgerald suggested the HOA look at working with a company that will due a capital analysis
- Formal priority process, recommending capital structure improvements
- Gives a third-party endorsement for items that need to be improved around the neighborhood
Communications to Homeowners
- Board agrees with homeowners that better communication is needed
- COHA website – issues
  - www.centuryoakshoa.org
  - Password: COHOA1
- Questions to board- board@centuryoakshoa.org
- Meeting minutes need to be made public-where to post
- Ideas to Communicate
  - Facebook Century Oaks page
  - Email
  - Other
2024 Projects and Activities
- Islands- continued review, minor upgrades and warrantee work
- Warranty Work is with Sherwood Forest
- Larger Islands- work complete
- Smaller Islands- to be completed
Neighborhood Needs
New sandwich boards for entrance of sub announcements
Garbage Pick Up
- Ongoing subject
- Discussed at numerous meetings to have one company for garbage pick up
- Need majority vote of homes to pass
- The HOA would have to collect the monies then pay garbage company- at this time the HOA does not want to have this responsibility

Next Board Meetings